Organizing Links and Bookmarks for Collaboration

December 7, 2021
Desktop.com Team

According to TechJury.net, the global population created 2.5 quintillion data bytes every single day in 2020. No wonder you can't ever find the page you were looking at five minutes ago. 

This is where the help of bookmarks come in. Not the kind you use for actual books, but digital placeholders that save your most visited websites so they're always at your fingertips. Internet browsers like Chrome, Firefox, and Safari all have bookmarking features, but what you may need is a more sophisticated bookmark managing system. Let's dive in. 

What are Bookmark Managers?

Bookmarks help you find the sites and links you use most often, and bookmark managers help you keep all that information organized. As long as you have an internet connection, you can access your bookmarks. This type of software can operate either inside, or alongside, your web browser, so you can refer to a given bookmarked site without opening another application or tab. Some bookmarks are at the front of the browser so that you know where to find your saved content. 

Bookmark managers may be compatible for a specific browser, but most are what's called browser-agnostic—they will work with any browser, or have browser-specific extensions. There are lots of bookmark managers on the market, and they all have these features in common. 

  • Organize and save bookmarked content
  • Users have a widget or button to save content instantly 
  • Users can find previously viewed and tagged sites
  • Work either inside or alongside the browser

Bookmark managers—a contemporary filing cabinet

Your team members need streamlined efficiency to do their jobs effectively. Bookmark managers allow people to do routine research without wasting time hunting through search histories; they have a built-in knowledge database with their bookmarked pages. Bookmark managers do a lot more than just save your digital pages; they are digital filing systems. Comprehensive management software lets you make notes, customize images, organize pages into folders and subfolders, create tags to make links easily searchable, and collate saved link collections into shareable content. This last feature is arguably the most important since it easily lends itself to collaboration—critical in today's remote work environment. 

Bookmark managers not only keep your entire team organized and more efficient, but reduce computer clutter and a mishmash of open tabs. Now, the question is, which type of manager is the best way to organize your bookmarks and links?

  • Browser-based Managers
    As noted before, browsers have a built-in bookmarking feature. These are fairly basic tools that save links and websites, but don't have the more sophisticated capabilities that independent SaaS managers have. 
  • SaaS Bookmark Managers
    Software as a Service (SaaS) managers are next generation technology that work with any browser and are installed as extensions in a given browser. 

How to save and organize your bookmarked content and links in different browsers

If you've never used the bookmark manager on your computer, here's a cheat sheet to get started. 

Chrome

  • Open Chrome and find the page you want to bookmark
  • Click the star(on the top right edge of the address bar) to create the bookmark
  • A pop-up appears that lets you name the bookmark and choose which folder to file it in. 
  • To create a new folder, click "More"

You can also bookmark pages in your smartphone, either iPhone or Android. Tap the "share" button on the address bar, then tap "bookmark". It's then saved to your mobile bookmarks folder. 

Safari

  • Open Safari, and navigate to the page you want to keep
  • Click the "share" button (the same one you use to forward content in a text or email) in the toolbar, then click on "add bookmark"
  • Decide where you want to save the page. You can rename it.

Safari has other bookmark options that let you add pages to a folder, create descriptions. Favorites is the default folder here. When you click on the bookmark app, they show up as a sidebar on the left of the page. 

Firefox

Firefox also has a star in the address bar that you click to add a bookmark. 

  • The star turns blue, indicating the page is saved
  • A pop-up asks where you want to move the bookmark, tag, or name it. 
  • Choose which folder to store the new data
  • Click on "add bookmarks" to finish

Saving and organizing link and bookmarks with the Desktop.com platform

If you are looking for the best way to keep your links and bookmarks organized, the Desktop.com bookmark manager has all the features you could want in your cyber filing cabinet. 

First, get the app and the Desktop.com browser extension. There will be a link to the browser extension when you first log into your Desktop.com account. Then it's easy to either import all your bookmarks into the Desktop.com app and enjoy the automatic and improved organization and collaboration functionality, or you can add new bookmarks as you browse the internet with a single click. Tag your bookmarks for easier searchability, and sort them into folders. You can drag and drop folders, bulk share access to certain collections and even collaborate with others on a specific link in its comments section. Managing your bookmarks within Desktop.com ensures that  your team has secure 24/7 access to important information. 

To learn more about our bookmarks management system, you can visit our feature page

From the dashboard that manages all your apps to virtual meeting video capability, Desktop.com meets all your company's organizational and operational needs.

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