With the amount of chaos surrounding today’s modern business – between smartphones, email, instant messaging, and social media – it’s not surprising that it can be difficult to get organized. There are so many productivity tools out there that help you reduce distractions and stay on top of your deadlines and emails, but they can become overwhelming if you try to use too many of them at once. In order to make sure you get things done, here are the top five ways to get more organized in 2023.
An agenda is an excellent way to keep organized. In your calendar, be sure to note down the specific events for each day, each week, and each month. Using this strategy will help you stay aware of your meetings and future due dates. In the end, you're more likely to meet your goals and remember specific events.
There are various agendas and calendars - some are month-based while others can be day or week-based. Consider which type of planner or calendar view will suit your style of working, and make adjustments as you need to.
In an organized office, your supplies and materials are easily accessible, and that makes your workflow much more consistent. Having a digital workspace, however, makes it easier to lose track of the things you need in your day-to-day workflow.
Keeping a clean environment involves putting your physical (and digital) items back in the correct place. This includes cleaning out your desk, organizing folders on your desktop, and removing any tools you don't need. A clean environment is much more pleasant to be in, which makes productivity much easier.
To stay clean and organized, periodically declutter your workspace and discard items that you don't use daily. Dispose of any outdated to-do lists and store the finished work in the proper place.
Too many emails on your Inbox? Setting filters is a quick way to organize your email and makes it easy to find the messages you are looking for. Organizing your emails now will pay off in the long run, so it's important to set up a system for yourself now.
Set up file folders for your most popular topics, then create a rule that sends emails to the appropriate folder, rather than dumping them in one inbox. As new emails come in, you can refine this, but this is a good starting point.
Aside from regularly going through each folder, and checking what has come in, you should keep clearing things out to make finding important messages easier down the road.
These days, it is not uncommon to have an array of usernames and passwords that can be used across various online platforms and programs. Some even have several accounts on the same online platforms. Gmail for example, lets you have an unlimited number of sign-ins, but for each one you'll need to use a different email address.
Every time you want to use a new app, you have to log in and out. Not just occasionally either.
The decluttering process should, therefore, include taking an inventory of your account information, so determine how many usernames and passwords you have, as well as which ones can be consolidated. If you use the same app for different things, switch things over to the app that does it best. For example, if you use Gmail, you can also use it to store your calendar, make task lists, and keep notes with Google Keep.
Eventually, you will come across unused accounts. Not only should you delete the app from your device and your bookmark, but you should also terminate the account. This will provide you with a fresh start and allow you to access forgotten accounts without the threat of hackers.
Does it seem like this will take way too much time? The good news is, technology can make it easier. There’s no limit to the number of tools you can employ in decluttering your electronic devices. That's why we recommend Desktop.com.
You will save time and clicks as you move seamlessly through your digital workday with Desktop.com as you manage the content, tools and people in one place. Utilize an unparalleled overview of your organization instead of patching together your own tool stack (and having everyone do the same on their own devices). With Desktop.com, your team's workspace is ready to take on 2023. Get started for FREE today.