Transitioning to a remote workplace may have been tricky, but it was worth it. Now, all that’s left on your list is setting up the proper digital workspace to bridge any gaps in communication and resources. However, choosing the right collaboration tools can be difficult.
Here’s our checklist of what you need to include in your digital workspace.
1. Get a Wide Range of Communication Features
Communication is the most practical benefit to have for remote work software. Having easy communication across your platform gives you a wide range of options to discuss projects and ideas with your team. This includes instant messaging, sharing relevant files and links, adding new users to workspaces seamlessly and much more. Therefore, it’s important to invest in an all-in-one workplace software that gives you a variety of methods to communicate.
2. Allow for Multiple Integrations
Your business is most likely already using a variety of CRM tools, content management systems, and other apps that help your business. That’s why when you’re looking for a digital workplace platform, find something that allows you to integrate multiple tools and apps into your system. This way, you can keep using your tools for their intended purposes, while having a central hub where you can access everything quickly.
3. Make Sure Your Platform is Secure
Integrating multiple tools and apps into your platform could pose a security risk for you and your team, especially if you’re on separate networks. Make sure your platform includes high-end data security features that will protect your data, such as user authentication, data encryption, domain verification and other measures. These features will ensure that only your team can see the information and files being shared amongst each other.
4. Information Should be Searchable
According to McKinsey, employees spend on average 9 hours per week searching and collating information from multiple sources. That’s why your information needs to be found and accessed in the easiest way possible. Having a digital workplace that uses a smart search function to locate files, links, and even chats will help reduce the time it takes for your team to locate necessary information.
5. Be Sure You Can Customize Your Platform
Everyone works differently! That’s why many digital collaboration platforms come with personalization capabilities to give users the best results in terms of finding and creating relevant information. Personalize how you’d like to organize your tools, set your preferences, manage chat groups and more with a platform that adjusts to your team’s requirements. This can help to boost employee engagement and ensure improved productivity and experience.
6. Consider Project Management
When testing different platforms, consider how they can help with your projects. You want your team members to stay aligned with objectives, while performing their duties on time and hitting deadlines. Does your digital workspace platform of choice offer task management, or does it support and integrate with dedicated project management apps? Analyze what you prefer and keep in mind to choose an option that will also work well over time.
7. Consider an All-in-One Solution
With so many features to keep in mind, and tools to choose from, it can be overwhelming to make the right choice. Luckily, there are certain solutions that tie it all together for you. Use a digital workspace software that allows you to arrange everything into one secure space, and also offers in-app versions of the most frequently used apps, such as business chat, video conferencing, password management, access settings and more. That way, you can pick and choose your favorite setup in an organized workspace that can grow with your team, regardless which apps or devices you use at any given time.
If you don’t know where to start, try Desktop.com. It’s a secure platform that allows you to quick-import existing tools and bookmarks, as well as offers an integrated app store that lets you explore hundreds of apps that can be easily added to your workspace with a single click. Go ahead and try it today!